How to print a PDF on Mac | Quick and Easy Steps

Do you need to quickly get a physical copy of your PDF? All you need is a printer and a few simple steps to follow. Read on to find out how to easily print a PDF on your Mac.

How to print PDFs with PDF Expert

Although you can often avoid printing PDF documents, sometimes you still need hard copies. Let’s see how to print a PDF on Mac with PDF Expert, a fast, reliable, and easy-to-use PDF app:

1. Download PDF Expert for free.
2. Open the PDF you want to print.
3. Click File in the top left corner of the screen.
4. Select Print. Alternatively, just use the ⌘P keyboard shortcut.
5. Adjust the printing options if needed and press Print.

How to prepare a PDF for printing

Before you proceed with printing your PDF, you need to prepare it to ensure the best quality and accuracy. Here’s what you can do:

1. Ensure your PDF is correctly formatted. Check the document size and layout to match your desired print size.
2. Proofread the document for any typos or errors.
3. Remove any unnecessary annotations, signatures, text, or images.
4. Reduce the file size without compromising quality to ensure smooth printing. Use PDF Expert’s optimization tools under File > Reduce File Size to balance size and quality.
5. Before clicking that final Print button, check everything in the preview mode. Ensure you’ve chosen the correct paper size and layout to avoid wasting paper and reprinting.

How do I add a PDF printer to my Mac?

Adding a PDF printer allows you to set up your printer once, making it faster and easier to print any document in the future. Here’s how to add your PDF printer to Mac:

1. Go to the Apple menu and select the System Settings… option.
2. Scroll down and click Printers & Scanners.
3. Click Add Printer, Scanner or Fax… to add a new printer.
4. Turn on your printer and wait for it to appear in the Add Printer window.
5. Once your system recognizes it, click on the printer name and click Add.

How to print a PDF in Preview on Mac

Preview is a built-in app on Mac that allows you to print PDFs effortlessly. Here’s how to print a PDF using Preview:

1. Right-click the PDF, click Open With, and select Preview.
2. Click File > Print… or use the ⌘P shortcut.
3. Choose the printer, select the pages to print, adjust the paper size and orientation, choose the layout, and add presets if needed. You can see these changes in the preview on the left side of the window.
4. Once you’re happy with your choices, click Print.

How to combine and print multiple PDF pages

If you need to print multiple PDFs but don’t want to open and print them separately, you can combine your files with PDF Expert:

1. Launch PDF Expert.
2. Click File and choose the Merge Files… option.
3. Drag and drop your files into the window or click Select Files, hold CMD, and select the documents you want to combine. Then, click Continue.
4. Click Merge, and PDF Expert will automatically combine the documents into a single PDF.
5. Organize the pages in the desired order by simply dragging them left or right. You can also change the page rotation by clicking on it and selecting Rotate or even delete pages that you don’t want to print.
6. Once you’re happy with your PDF, click File > Print or use the ⌘P shortcut, adjust settings, and print the combined document.

How to convert Excel, Word, or JPG to PDF? 

Converting various file formats to PDF is simple with the right tool. Here’s how to convert Excel, Word, or JPG to PDF in PDF Expert:

Convert Excel to PDF:

1. Drag and drop your Excel file in the app.
2. PDF Expert will automatically convert your Excel into PDF and open it.
3. Click File > Save As… to save your newly created file.

Convert Word to PDF:

1. Drag and drop your Word file in the app.
2. PDF Expert will automatically convert your Word into PDF and open it.
3. Click File > Save As… to save your newly created file.

Convert JPG to PDF:

1. Drag and drop your JPG file in the app.
2. PDF Expert will automatically convert your image into PDF and open it.
3. Click File > Save As… to save your newly created file.

That’s it! Besides printing, PDF Expert can do any PDF task, from editing and annotating to merging and password-protecting PDFs. Trusted by millions of people and awarded by Apple, it’s a go-to PDF app for Mac. Check our how-to guides to explore all its powers.

Get PDF Expert today!