How to sign a PDF on Mac

Not so long ago, when you received an email with a contract, you had to print it, sign with a pen, scan the signed document and send it back. Fortunately, now you can electronically sign PDFs to save time, paper, and ink.

If you're wondering how to sign a PDF on Mac, PDF Expert provides the best signing experience on the platform. Say, you want to annotate a contract or add a few notes before actually signing it, get PDF Expert and you'll be able to make all those changes from the box and negotiate better terms.

How to sign a PDF on Mac

Invoices, contracts, agreements, or forms – PDF Expert allows you to add a signature to your PDF in seconds. Here’s how to sign a PDF on Mac:

1. Download PDF Expert for free.
2. Open the document you want to sign (simple invoice template for example).
3. Click Annotate on the top toolbar.
4. Select the Signature tool.
5. To add a new signature, click the plus button at the top right of the screen.
6. You can type your name, sign off using a trackpad, or upload an image of your signature.
7. Drag and drop a signature into your document. Move and resize it the way you wish.

How to fill out and sign a PDF from

If you need to fill out a PDF form and sign it, use the Fill & Sign tool in PDF Expert. Here’s how to do it:

1. Open the PDF form in PDF Expert. Click Select File and choose your form from your Mac, or simply drag and drop your PDF to the app.
2. Click Fill & Sign on the toolbar and select the Text option.
3. Click on each field and enter the required information. PDF Expert intelligently recognizes form fields so that you can easily fill in the information.
4. Add a date by choosing the Date tool and selecting the format, color, and font. You can also add checkmarks by clicking Annotate > Stamps and selecting the checkmark.
5. Use the signature tool to add your signature. Click Signature, select the one that you’ve created, and click on the spot where you want to add it.
6. Save the completed form or share it directly from PDF Expert.

How to send a PDF for signature?

If you need someone else to sign a PDF, here’s how to send your document:

1. Download PDF Expert for free and launch the app.
2. Open the document you want to have signed by clicking Select File or using the drag-and-drop feature.
3. Prepare the document by ensuring all fields that need to be signed are clearly marked. If you need to add a signature field, click Annotate, then select the Shapes tool and draw a line where the signature is required. If you need to add a text, click Text and type in the necessary text. To emphasize important sections, click the Highlight tool.
4. Share your PDF by clicking on the Share button. Choose the method of sending (email, AirDrop, messaging apps, etc.).
5. That’s it! Your PDF has been sent, and all you have to do now is wait for the signed document to be returned.

How to streamline the PDF signing process

If it’s your first time digitally signing a document, you might find it frustrating and time-consuming. However, there are a few tips that can help you streamline your PDF signing process and save you time and effort:

Tip #1. Use PDF Expert. PDF Expert is a great choice for all your PDF signing needs – it has a user-friendly interface, works seamlessly across all your devices, and offers fantastic PDF signing tools.

Tip #2. Save your signatures. Create and store your signatures in PDF Expert to quickly sign documents with just a few clicks. They will be synced across your Mac, iPhone, and iPad for easy access.

Tip #3. Use stamps, checkmarks, and crosses. Add approvals and rejections, or fill checkboxes in just 2 clicks. 

How to sign a PDF securely

If you want to ensure the maximum level of security for your signed PDF, you can add password protection. This will safeguard your information from unauthorized individuals and ensure that only intended recipients can view or modify the document.

You can also save your signed document as Flattened - this will protect your signature from being edited or changed. 

To sign a PDF securely, use a trusted PDF editor like PDF Expert – a go-to PDF signer that allows you to sign documents with one click securely. Unlike web-based software, PDF Expert works directly on your Mac, so you can be confident that your signatures remain safe and protected from phishing sites. 

You’ll love signing documents with PDF Expert, here’s why:

• Save time – PDF Expert saves your signatures, so the next time you'll be able to sign a PDF with just three clicks! All you’ll need to do is right-click anywhere in the document and pick Signature > My signature.
• Sign documents across devices – PDF Expert syncs your signatures across your Mac, iPhone, and iPad. You can create a beautiful signature with the Apple Pencil on your iPad and then you can use it to sign a PDF on Mac.
• Fill out forms effortlessly – PDF Expert easily finds special signature fields in your PDFs. It saves your time by automatically adjusting each signature size to fit the field.

PDF Expert is a go-to PDF app for Mac, iPad, and iPhone that can help you with any task, from editing and annotating to merging and password-protecting PDFs.

Download PDF Expert right now!