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How to fill out PDF forms on Mac

Got an application or a tax form to fill out? You can do it in seconds with PDF Expert, the go-to PDF app for Mac recommended by Apple.

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How to fill out PDF forms on Mac

2 easy ways to fill out a PDF form on Mac 

Filling out forms is something we all do. This is a cruel world: there are contracts, applications, invoices, W4, W9, tax declarations, insertion orders, CVs and many more.

You can easily fill out any PDF form with PDF Expert. Trusted by 30 million people and awarded by Apple, it’s the go-to PDF app for Mac. Here’s what one of our users says, “This app just helped me fill out a form that even Adobe Acrobat couldn’t fully do. Thanks!”

Get PDF Expert and try it now!

1. How to fill out PDF forms with PDF Expert

Some PDF forms might be tricky. For example, non-interactive PDF forms that don't respond when you click on them. That's when PDF Expert comes to the rescue:

  1. Download PDF Expert and open any PDF form to fill it out.
  2. Click the field that should be completed.
  3. Start typing. As easy as that!

All the elements work exactly as you would expect, and all the information you enter is saved within the form. Even complex interactive forms with Javascript work impressively well. Simply click an active field and start typing.

PDF Expert supports:

  • Acro forms created in Adobe Acrobat or similar programs.
  • Static XFA forms created in Adobe LiveCycle.
  • Dynamic XFA forms are not currently supported in PDF Expert.

Supported form fields:

  • Text fields – click on a field to start typing.
  • Checkbox and radio buttons – click the appropriate box to make a selection.
  • Number fields and calculation – type the numbers in the numeric form fields and the calculations will update automatically.

2. How to fill out a non-interactive PDF form

Don't worry if your form doesn’t have any active fields. You can still fill it out with PDF Expert:

  1. Open the form you want to fill out.
  2. Click Annotate on the toolbar.
  3. Select the Text tool and type whatever you need.

To fill checkboxes, simply type "x" or use the Stamp tool.

How to sign any form on Mac

Did you just fill out a PDF form? Need to add your signature? You can sign your PDF on Mac in a couple of clicks with PDF Expert:

  1. Click Fill and Sign on the toolbar.
  2. Select Signature.
  3. Click the + sign to add a new signature.
  4. Choose how to create a new signature: using the keyboard, trackpad, an image, or your iPhone. Click Clear if you want to redo your signature.
  5. Click Create to save your signature in PDF Expert.
  6. Your new and all other signatures you will create in the future will appear on the right side of your screen.
  7. Simply select the signature and click anywhere on the PDF where you want to sign. Just like that!

How to review and comment on PDF

If someone sends you a document for review, you don’t need to print it out and leave your notes with a physical pen. To annotate your PDF on Mac, all you have to do is:

  1. Open the PDF in PDF Expert.
  2. Click Annotate on the toolbar.
  3. Here, you can choose the Highlight, Underline, Strikeout tools to help you annotate the document. You will also get access to the Pen tool, various Shapes, and a Text block for additional comments. You can also add sticky Notes for more detailed annotations.
  4. After leaving comments, you can place a stamp on your document, such as “Approved,” “Draft, “Void,” “Sign here,” or “Revise,” or choose from other standard options. Alternatively, you can create your own stamp.

The last thing to do before you get back to life is to share the form with someone else (unless you filled it out just for fun). We recommend securing your form and flattening it, so nobody can edit the data. Just click File > Save as Flatten in PDF Expert and share your form confidently.

If you're wondering how to make a fillable PDF on Mac, PDF Expert will add this functionality in the future as we're constantly working on improving your experience.

Get PDF Expert today!