How to / ios

How to Save Email as PDF on iPhone or iPad

Received some important piece of information over email that you want to archive for later? The easiest way to do this is to save the email as a PDF file. You can then open and edit the PDF on iPhone with PDF Expert — the best PDF editor for iOS.

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How to Save Email as PDF on iPhone or iPad

Back in the day, it was common practice to print an email to save it for later use. Since that practice has been phased out for good, how do you save an email for later perusal? Did you know you can save emails as PDFs on your iPhone or iPad? Why bother searching through the clutter of emails when you can save and neatly organize PDF files wherever you want, online or offline? 

The good thing about these methods for saving PDFs on iPhone from email is that they work with any email app. It doesn’t matter if you’re using a basic email client like Apple’s default Mail app, Outlook, or a smart email client like Spark. 

Most apps allow you to create a PDF file from an email conversation using the Print option. In this article, we provide simple step-by-step guides to save an email as a PDF. You will also find a bonus tip on saving any type of content as a PDF using a simple hidden trick. Read on to learn how to save email as a PDF from any email app:

Save an email as a PDF in the Outlook app

You may want to export an email as a PDF document to save important information in it for future reference.

To save email as PDF on iPhone or iPad, follow these simple steps:

  1. Open the email you want to print in the Outlook app on your iPhone or iPad.
  2. Tap the More button … and tap Print Conversation.

Save an email as a PDF in the Outlook app

  1. Tap Share icon at the top of the screen and choose PDF Expert or another preferred app you want to save your email to. 

Save your email as a PDF in the Outlook app

Save an Outlook email as a PDF conveniently from any email app

What if you are not using the Outlook app for your Outlook email address? If you have an Outlook email account and want to save a conversation as a PDF, check out the instructions below.

  1. Open an Outlook email in the email application you use on your iPhone or iPad.
  2. Tap the More button … or the Share icon, depending on the app.
  3. Choose the Print option.
  4. Tap Share icon again and select PDF Expert or other apps where you want to save a PDF of your email.

Save emails as a PDF (Gmail, Outlook, Exchange, etc.)

If you are viewing emails in the webmail, simply tap the Share button at the bottom of the page, tap Print, and tap Share button one more time, but this time in the top-right corner of the print options screen. Then, select the preferred app to keep your email as a PDF file.

Save emails as a PDF (Gmail, Outlook, Exchange, etc.)In case some content is missing in the print preview, consider pressing the Forward or Reply button (we won’t need to send it) and try saving it as a PDF using the instructions above one more time.

How to save PDF attachments from email on iPhone or iPad

Here’s how to quickly save any PDF attachment that you receive in your email inbox.

  1. If you haven’t already, get PDF Expert for Free from the App Store. In your email app, open the email with the PDF attachment you want to save. We recommend using the Spark Mail app, which includes built-in support for saving PDF attachments to cloud storage services.
  2. Tap on the PDF attachment to open it.
  3. Locate the Share icon and tap on it to open the share sheet.
  4. Next, tap on the PDF Expert icon to save the PDF attachment.

Your PDF attachment from the email is automatically copied and saved in the PDF Expert app. Now you can start working on the PDF file, such as making edits to it, adding annotations or modifying the PDF by compressing it, merging two or more PDFs or simply adding your signature to PDFs.

With your documents neatly stored in PDF Expert, you have ready access to all your PDF files in one place, along with the tools you need to work with those PDFs.

Bonus tip. Save webpages, articles, notes, and images as a PDF

Want to save webpages, articles, notes, and images as a PDF? You can easily do this using the page previews in the Print menu on your iPhone and iPad.

When you tap Print, you will see the standard print menu with a preview of the content (photos, webpage, article, note, etc.) ready for print. If you tap the Share icon when the preview shows, you can select an app where you want to save your PDF. 

Save webpages, articles, notes, and images as a PDFThis preview also allows you to zoom in on page previews easily and export them as a PDF. This works for emails as well as webpages, notes, images, and other types of content. 

export webpage as pdf

Now your email is conveniently saved as a PDF. If you want to add some notes or remove sensitive content from your newly created PDF file, consider PDF Expert for iPhones and iPads. PDF Expert makes working on PDFs easy and stress-free. You can also securely store your files, connect to the most popular cloud services, and easily edit and manage PDFs on the go all in one app. 


Get PDF Expert for Free and start saving PDFs on your iPhone or iPad.