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4 simple steps how to create a table of contents in PDF:

  1. Download PDF Expert for free.
  2. Select a fragment of text.
  3. Right-click on it and choose 'Add outline item'.
  4. Repeat for each outline item you want to create.

Outlines or Table of Contents (TOC) is a digital map of your PDF. They allow you to quickly jump directly to specific and important sections of a PDF and also guide you through the clutter of pages to the most relevant part of the file. When you work with large books or documents, it is essential that you use a PDF Editor with support for Outlines, as it not only saves your time, but also benefits your final result.

Similar to how the Index in a book helps to tell you what page number a certain topic is printed on, Outlines in a PDF help you navigate the content with ease. When you're navigating through a 300 page book or report, endless scrolling is not what you need. It is much easier to switch between handy outlines. They remind you the content of the paragraph and can be found with a single click.

How to Create Table of Contents in a PDF on Mac

To create Table of Contents in a PDF on Mac, you need a PDF Editor for Mac that supports this feature. Our PDF Expert supports outlines and a lot more incredible features.

There are 2 simple ways how to create table of contents in PDF Expert.

  1. Select the area of the text that should be a link to this page. Click the right button and select "Add Outline Item". The outline will instantly appear on the sidebar of the App. Easy!
  1. Open the sidebar, select "Outline" tab and press "Add item" at the bottom of the bar. That's it. The outline will be connected to the page you work with.

Outlines in PDF Files for Legal Documents & Paperwork

One of the most common use cases of creating Outlines in a PDF file happens to be in the Legal industry. When dealing with a case, lawyers often need to consolidate paperwork and documents from different sources into a single file. Although this is done to make handling the paperwork easier, it results in creating a really long PDF file with all kinds of content and images. When this happens, it’s easy to lose track of where a important section is in that sea of text. As an attorney, you wouldn’t want to scramble and waste time to find an important phrase or paragraph in your legal document, would you?

Outlines in a PDF file help you to keep such a problem away from your busy life. As you are preparing a case, PDF Expert for Mac makes it super easy to create a Table of Content (ToC) for all the important sections on your pdf file, so that you can have handy access to it when you need it the most.

Do More with Outlines in a PDF

PDF Expert outlines are flexible. This means that you can easily rename, change the destination and even rotate them. Right click on your outline and voila!

Sometimes, an interesting part of a book consists of several paragraphs. You can transform every paragraph into sub-items for a particular chapter, i.e. your outline items can be nested under a common header. This can help you to keep your sidebar clean and can be achieved with a simple drag-and-drop action.

As a student, the next time you’re preparing that lengthy report that your professor gave you to work on, remember to make full use of Outlines in your PDF file to make things easy for you.

The last but not the least.

Here are a few tips on how to add TOC effectively.

  • Don't overwhelm your text with outlines. Otherwise, they will turn from timesavers into trouble makers.
  • Use headlines to create outlines and subitems.
  • A short sentence could be your table of contents. Just make sure that it helps you to understand what the particular paragraph is about.

Using these hints and the best PDF Editor = PDF Expert, you can simplify your PDF routine. You are welcome to get a free 7 days trial to check PDF Expert out. Please don't hesitate to let us know what you think.