IRS Form 941 PDF
Employer’s QUARTERLY Federal Tax Return 2025-2026

If you’re a business or a non-profit based in the US and you have employees working for you on your payroll, then you are also responsible for withholding their federal income taxes and other taxes that are applicable on the employee’s monthly salary in compliance with IRS policies, such as the Social Security and Medicare tax for 2026. The IRS Form 941 for 2026, officially titled as “Employer’s QUARTERLY Federal Tax Return” is used to file and report the total amount of tax an employer withholds from employees.

As the name suggests, the IRS Form 941 is a quarterly form, so you have to prepare and submit this form to the IRS four times a year.

2025 updates:

• Social Security wage base limit is increased to $176,100.
• Social Security and Medicare taxes apply to the wages of household workers who receive $2,800 or more in cash wages in 2025; and to election workers who are paid $2,400 or more in cash in 2025.

2026 сhanges, based on the drafts (to be released in March 2026):

• Aggregate Filers Checkbox: A new checkbox is added for section 3504 agents, Certified Professional Employer Organizations (CPEOs), and other third-party payers.
• Direct Deposit Refunds: Line 15 has been expanded, for employers to apply an overpayment to their next return or receive a refund.
• Tip and Overtime Reporting: The 2026 form and instructions incorporate new reporting for qualified tips and overtime compensation under the OBBBA.

For all the latest updates on the form, please check the IRS website. 

You will need to file Form 941 if you’re a business owner based in the US and have employees on your payroll and make monthly payments to. The IRS Form 941 is needed to report the tax withholdings to the IRS.

If you are an employee who is employed by a business, you do not need to worry about the IRS Form 941. Instead, make sure that you complete all formalities with IRS Form W4.

The IRS Form 941 is a quarterly form, i.e. this form has to be filed and submitted to the IRS four times a year. For 2026, the form 941 due dates are on the last day of the months of April, July, October and January. You must submit the form to IRS by the the last day of the month that follows the end of the quarter. Thus, your tax withholdings from January to March must be reported by April 30th; similarly, your numbers from April to June must be reported by 31st July, and so on.

Follow these instructions to fill out 941 form on Mac:

1. Download the IRS Form 941 from here.
2. Install PDF Expert on your Mac and open the downloaded form.
3. Prepare all the documents and information you will need: business address and employer's identification number or EIN, number of employees, total wages you paid, Taxable Social Security and Medicare wages, the sum of federal income taxes, Social Security tax and Medicare tax withheld from employees’ wages this quarter, and employment tax deposits that you’ve already made for the quarter.
4. Enter your own details in the Employer’s info box and choose which Quarter of 2026 you’re filing for.
5. Carefully read Parts 1 to 4 and fill out the relevant info.
6. Sign your name in Part 5 of the form.
7. Save the form, sign it and submit it to IRS.