Misspelling your own Employer Identification Number (EIN) or Trade Name will most likely result in your form 941 being rejected; so make sure the information is entered correctly.
Ensure that you pick the correct Quarter before check the correct box on the right. Remember, the due date of Form 941 is the last day of the month following the quarter. So if you’re filling out a form in July for the second quarter, it’s easy to get confused and mark option 3: July, August September, instead of the correct option, which is 2: April, May, June.
Make sure that you sign the form in Part 5. If you happen to submit the form without signing it first, your form will be rejected as it will be considered that it wasn’t you who sent the form. So you must sign the form before sending it. It isn’t merely a signature, but instead you are signing a declaration that what you’ve filled in the form is “true, correct, and complete.”
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Once again, make sure you provide accurate information on your IRS Form 941. If you are unsure of some items, always consult your financial adviser.
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If you’re a business or a non-profit based in the US and you have employees working for you on your payroll, then you are also responsible for withholding their federal income taxes and other taxes that are applicable on the employee’s monthly salary in compliance with IRS policies, such as the Social Security and Medicare tax for 2023. The IRS Form 941 for 2023, officially titled as “Employer’s QUARTERLY Federal Tax Return” is used to file and report the total amount of tax an employer withholds from employees.