How to add page numbers to a PDF on Mac

Your guide to page numbering in PDFs

Whether you need to add page numbers to a research paper or apply Bates numbering for legal documents, PDF Expert has got you covered. This fast and reliable PDF app for Mac lets you effortlessly add customizable headers and footers to PDFs.

Download PDF Expert for free and see how it works!

How to add page numbers in PDF Expert

1. Get PDF Expert and open your document.
2. Go to the Edit PDF menu at the top left of the screen.
3. Select Header and Footer > Add Page Numbers.
4. Adjust the pages range as well as the numbering format, font, and layout.
5. Click Apply to add the page numbers.

How to add Bates numbering to a PDF

Bates numbering is gold for legal professionals. PDF Expert can Bates stamp thousands of pages in seconds to help you speed up the course of litigation and minimize your workload for long-term archiving. 

Here’s how to add Bates numbering to a PDF:

1. Open your document in PDF Expert.
2. Open the Edit PDF menu at the top left of the screen.
3. Select Header and Footer > Add Bates Numbers.
4. Under Format Options, you can fill in the Prefix and Suffix fields to display the text before or after the Bates number.
5. Under Number of Digits, you can specify how many digits make up your Bates number. 
6. Under Layout and Font Options, you can customize the appearance and position of your Bates numbers.
7. Click Apply to add Bates numbering.
   

Logic Page Numbering: Label Pages as Needed

You can often face a challenge with mislabeled PDFs, especially in scanned documents. PDF Expert’s logic page numbering helps solve this issue and accurately label documents. Here’s how:

• "Label This Page Forward as 1,2,3,4..." – Start from any page and number subsequent pages with Arabic numerals like 1, 2, 3, and so on.
• "Label This Page Forward as i, ii, iii, iv,..." – Begin from any page and label the following pages with Roman numerals like i, ii, iii.
• "Label as Cover" – Designate any page as "Cover".
  

To add page numbers to PDFs in PDF Expert:

1. Open your PDF.
2. Click the Page Thumbnails icon in the upper left corner (or press CMD + 4).
3. Select your labeling preference from the context menu. Note: These options are only available when a single page is selected. You can always Undo or Redo these Logic Page Numbering actions

For alternative page numbering adjustments:

• Open your PDF > click Edit in the top main menu > select Page Labels. 
• Open your PDF > right-click anywhere on the page > select Page Labels. 

How to add headers and footers to a PDF

PDF Expert lets you easily add any text such as the title and author to a header or footer across the entire document. Here’s how:

1. Open your PDF in PDF Expert.
2. Go to the Edit PDF menu at the top left of the screen.
3. Select Header and Footer > Add Text.
4. Type the text to display on a header or footer.
5. Under Layout and Font Options, adjust the position and the look of the text. You can preview it to make sure the header or footer doesn’t overlap with the page content.
6. Select Apply to save the result.

How to remove page numbers from a PDF

1. Open the desired file in PDF Expert.
2. Navigate to the Edit PDF menu at the top left of the screen.
3. Select Header and Footer > Remove Page Numbers.

How to Organize a PDF Document

Did you add page numbers to a PDF? Now, you might want to organize it for a polished look. You can do that in PDF Expert:

• Rearrange pages – Easily drag and drop page thumbnails to reorder them as needed.
• Remove pages – Extract unwanted pages from your PDF with just a click.
• Add pages – Insert new blank pages where needed.
• Merge PDFs – Combine multiple PDFs into one neat document.

As you can see, managing page numbers to documents is a breeze with PDF Expert. We’ve designed it to help you with many PDF tasks, from editing, annotating, and redacting to merging files and filling out forms.

Get PDF Expert today!